Warranty Claims Processor in Newport Beach, CA at Fletcher Jones

Date Posted: 1/14/2020

Job Snapshot

Job Description

SUMMARY

Assists in the daily operation of the Warranty and Service Booking departments.

DUTIES AND RESPONSIBILITIES

Assists Warranty Administrator with the following duties:

  • Process warranty claims.
  • Verify criteria required by factory.
  • Maintain service related correspondence and files.
  • Assist accounting with coding of invoices for service department, payroll and other requests. Assists Service Booker with the following duties:
  • Book technician time based on manufacturer or nationally recognized published time guides.
  • Communicate with service consultants and parts counter persons regarding any incorrectly billed repair orders and assist in correcting them.
  • Issue purchase orders.
  • Assist in generating and distributing technician time flag and payroll reports.

Maintain a high degree of accuracy and courtesy.

Perform all duties within the required time limits.

Adhere strictly to all company rules, policies and procedures.

Maintain strict confidentiality of confidential personal information of our customers in compliance with the Federal Trade Commission Safeguards Rule, implementing the provisions of the Gramm-Leach-Bliley Act as they pertain to automobile dealerships.

Perform other duties as assigned.

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Works at a desk in an office setting in the service department.  May be exposed to noise, vibration, dust, exhaust fumes, and a variety of hazardous and no hazardous materials.  Professional personal appearance.

Job Requirements

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED); or two years related experience and/or training; or equivalent combination of education and experience.  Some knowledge of automotive parts.  Will be trained on dealership computer systems.  Ability to use computer, 10-key, and other office machines.  Ability to work well with customers.